Privacy Policy

1. Introduction

Procureable Solutions Ltd (“we”, “us”, or “our”) is committed to protecting the privacy and security of your personal data. This policy explains how we collect, use, and safeguard your information when you engage our procurement consulting services, visit our website, or communicate with us.

2. Contact Details

We are the "data controller" for the purposes of UK data protection law.

Full Name of Legal Entity: Procureable Solutions Ltd
Email Address: hello@procureablesolutions.co.uk
Postal Address: Procureable Solutions Ltd, Ground Floor, Radley House, Richardshaw Road, Leeds, LS28 6LE.

3. The Data We Collect

As a procurement consultancy, we may collect:

Identity Data: Name, job title, and company.
Contact Data: Email address, phone number, and office address.
Financial Data: Bank details (for processing payments/invoices).
Transaction Data: Details of services provided to you and bids/quotes handled on your behalf.
Technical Data: IP address and browser type (if you visit our website).

4. How and Why We Use Your Data

We only process your data when we have a "lawful basis." Usually, this is for:

Performance of a Contract: To deliver the consulting services you have hired us for.
Legitimate Interests: To respond to your enquiries, manage our relationship with you, and improve our services.
Legal Obligation: To keep financial records for HMRC or comply with company law.

5. Data Sharing

We do not sell your data. We only share it with trusted third parties necessary for our business, such as:

IT/Cloud Providers: (e.g., Microsoft 365 or cloud storage).
Professional Advisors: (e.g., our accountants or lawyers).
Project Stakeholders: During a procurement exercise, your business contact info may be shared with vetted bidders/vendors as part of the RFP process.

6. International Transfers

If we transfer your data outside the UK (e.g., using a US-based software provider), we ensure it has the same level of protection by using standard contractual clauses approved by the UK government.

7. Data Retention

We only keep your personal data for as long as necessary.

Client Records: Typically kept for 6 or 7 years after our contract ends to comply with tax and legal requirements.
Enquiries: If you don't become a client, we delete your info after 24 months.

8. Your Legal Rights

Under UK law, you have the right to:

Request access to your data.
Request correction or erasure of your data.
Object to or restrict the processing of your data.
Withdraw consent at any time.

To exercise these rights, please contact us at the email address provided above.

9. Complaints

You have the right to make a complaint at any time to the Information Commissioner’s Office (ICO), the UK regulator for data protection (www.ico.org.uk). We would, however, appreciate the chance to deal with your concerns before you approach them.